What is included in Kofax Power PDF 4.0 Standard?

PDF Creation – Create ISO PDF 2.0 files from any printable application.
Office Conversion – Exports PDFs to Word, Excel, PowerPoint and WordPerfect.
Scan OCR – Turns scanned paper into searchable, correctable PDF text.
Document Security – Adds 128-bit and 256-bit AES password encryption.
Core Capacity – Kofax OCR version 21 with built-in proofreading tool.
Important – No redaction, Bates numbering or Windows Server deployment.

What are the main benefits of Kofax Power PDF 4.0 Standard?

Kofax Power PDF 4.0 Standard is a Windows desktop PDF application for creating, converting, editing, commenting on and password-protecting PDF files. It covers everyday document handling in a home office or small team, without the security and integration tools reserved for the Advanced edition.

Familiar Interface – Office-style ribbon shortens training for new users.
Accurate Conversion – Rebuilds columns, tables and graphics inside Word.
Paper Digitising – Scan directly to searchable PDF with OCR proofreading.
Email Archiving – Saves Outlook messages together with their attachments.
Cloud Access – Connects to Box, Evernote, Google Drive and OneDrive.
Pattern Search – Looks Like Search locates phone numbers and addresses.

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What does Kofax Power PDF 4.0 Standard do?

It creates, converts, edits, assembles and encrypts PDF documents on a Windows desktop. Typical use is the round trip most offices repeat daily: a supplier sends a PDF, you convert it to Word or Excel, edit the figures, then republish it as a locked PDF. Conversion keeps columns, tables and graphics in place, so price lists and multi-column contracts do not have to be rebuilt by hand. Scanned documents run through the Kofax OCR engine, and a proofreader tool lets you review and correct suspected recognition errors before saving.

Who is Kofax Power PDF 4.0 Standard best suited for?

It fits single users and small offices whose PDF work ends at the desktop rather than in a document management system. Kofax positions the Standard edition for small businesses and mobile users who need everyday document creation and exchange. A bookkeeper who scans supplier invoices, extracts the tables into Excel and files the result as a password-protected PDF has everything needed here. Once several people must share redaction rules, DMS check-in or signature routing, the workflow moves outside what Standard covers.

What is the difference between Power PDF 4.0 Standard and Advanced?

Both editions share the same creation, editing, conversion and OCR core; Advanced adds the security, automation and integration layer. The Advanced edition brings redaction, Bates numbering, e-signature integration with DocuSign and Kofax SignDoc, and connectors for document management systems such as iManage, NetDocuments and OnBase. It also adds batch sequencing and watched-folder processing, plus support for Citrix and Remote Desktop Services, which Kofax documents as an Advanced-only capability. If your work involves legal disclosure, numbered exhibit sets or thin-client deployment, Standard is the wrong tier.

Can you sign PDFs with Power PDF 4.0 Standard?

Yes, but only with self-signed digital signatures applied on your own machine, not with a routed e-signature service. Sending a contract to an external party for signature through DocuSign or Kofax SignDoc is an Advanced-edition capability, so a Standard user still has to email the file and wait for a signed copy back. For internal approvals, an invoice sign-off or a scanned form you certify yourself, the built-in signature plus AES password protection is usually enough. Check this point before buying if signature routing is part of your sales or HR process.

Does Power PDF 4.0 Standard support automated batch processing for scanned documents?

No. Batch sequencing across multiple files and watched-folder automation are reserved for Power PDF Advanced, so Standard processes scans one document at a time. In practice that means a stack of fifty scanned delivery notes is opened, recognised and saved individually rather than dropped into a monitored folder overnight. The OCR quality is identical between the editions, so the difference is throughput and unattended operation, not text accuracy. Departments that digitise archives in bulk should budget for Advanced instead.

What should users check before choosing Power PDF 4.0 Standard?

Check three things: whether you need redaction, whether documents live in a DMS, and how the software will be deployed. Kofax documents Remote Desktop and Citrix support as applicable to Power PDF Advanced only, so Standard is not the right choice for a terminal server or thin-client rollout. Version 4.0 also predates later additions such as PDF/A-4 support and fuzzy search, which arrived with Power PDF 5. If none of those apply and the work is desktop-based conversion, editing and encryption, version 4.0 Standard covers it.

Frequently asked questions about Kofax Power PDF 4.0 Standard

Does Kofax Power PDF 4.0 Standard run on macOS?

No. This edition is a Windows desktop application; Kofax ships a separate Power PDF Standard for Mac product for macOS users. A Windows licence does not cover the Mac version, so mixed-platform teams need to plan for both.

Which cloud services can it save to?

Power PDF Standard connects directly to Box, Evernote, Google Drive and Microsoft OneDrive, including multiple OneDrive accounts. Files open and save through these services from inside the application, so there is no export-then-upload detour.

Does it work inside Microsoft Office?

Yes. Create and convert add-ins install into Word, Excel, PowerPoint and Outlook, giving one-step PDF creation from an open document. Outlook messages can be archived as PDF together with their attachments, which is useful when correspondence has to be kept alongside a project file.